IT Consulting Services

Making the Switch: Google Workspace to Microsoft 365

Talk to Our Consultants

The Smarter Workspace for Growing Businesses

Google Workspace is often an easy starting point for small teams, but as organizations grow, its limitations become more visible. Rising costs, limited security controls, and the need for third-party tools can add unnecessary complexity. Microsoft 365 is designed to support growing small to medium-sized businesses (SMBs) with a more secure, integrated, and scalable workspace, especially for teams already using Windows and Microsoft Office. Below, we explore why many growing organizations are moving from Google Workspace to Microsoft 365 and what that transition looks like.

M365: The Power of a Single Ecosystem

Fragmented tools create hidden costs and inefficiencies. Many organizations rely on Google for email, Zoom for meetings, separate file-sharing platforms, and additional security tools. Microsoft 365 consolidates these capabilities into one ecosystem, reducing subscription sprawl, simplifying logins, and improving day-to-day productivity through native Windows and Office integration.

blue master lock in a grey circle

One Login

blue Microsoft logo in a grey circle.

Windows Integration

blue maximize symbol in a grey circle

Native Compatibility

Closing the Security Gap

Security is a major driver for organizations moving away from Google Workspace. Microsoft 365 includes enterprise-grade protections such as endpoint detection and response, advanced email security, identity protection with conditional access, data loss prevention, and centralized audit logging. These tools work together natively, helping organizations reduce risk without relying heavily on third-party add-ons.

Missing: Endpoint Detection & Response (EDR)

Google has no native EDR offering, and its built-in Mobile Device Management (MDM) capabilities are very limited for organizations with more advanced security needs. Microsoft 365 Business Premium includes Defender for Business, an enterprise-grade Antivirus and Ransomware protection suite.

Missing: Advanced Email Hygiene

Google provides basic scanning, but serious organizations almost always require a third-party email filter (like Proofpoint or Barracuda) to stop sophisticated phishing attacks. Microsoft uses “Safe Links” and “Safe Attachments” to detonate malicious files in a virtual sandbox before they reach your inbox.

Missing: Identity Protection & Conditional Access

Google’s identity and access controls are limited in how consistently they can be enforced across users, devices, and locations. Microsoft Entra ID (Azure AD) provides Conditional Access and Identity Protection that automatically reacts to risky sign-ins, enforces MFA when needed, and blocks access from unmanaged or compromised devices.

Missing: Data Loss Prevention (DLP) & Information Protection

Protecting sensitive data requires more than just controlling who can log in. Microsoft 365 includes built-in DLP, sensitivity labels, and encryption that follow the data across email, Teams, SharePoint, and OneDrive which help prevent accidental or intentional data leaks.

Missing: Centralized Audit Logs & Security Visibility

Microsoft provides centralized audit logs and security alerts across identity, email, endpoints, and file access. This helps make investigations, compliance, and incident response far more straightforward.

The Financial Case for Microsoft 365

While Google Workspace may appear less expensive at first, additional costs often arise from third-party security, storage, and management tools.

Moving to Microsoft 365 Business Premium doesn’t just simplify your tech, it can deliver immediate cost savings by reducing the need for multiple third-party tools. At the same time, it upgrades your organization’s security with built-in, enterprise-grade protections across email, devices, and data. In short, you get a more secure, more efficient environment without adding complexity or extra expenses.

Making the Move from Google Workspace to Microsoft 365

Making the switch from Google Workspace to Microsoft 365 can feel daunting, but it doesn’t have to be. At Mirazon, we guide you through the entire process, so your team stays productive and your data stays secure. Here’s how we do it:

Assessment & Planning

Before moving anything, we take a close look at your current Google Workspace setup. This includes emails, files, calendars, and user accounts.

Designing Your Microsoft 365 Environment

Next, we create a tailored Microsoft 365 setup for your organization.

Migration of Data & Accounts

With a plan in place, we securely transfer emails, calendars, contacts, and files to Microsoft 365.

Security & Compliance Setup

We implement Microsoft 365’s built-in protections to help secure identities, devices, and data from day one.

User Training & Adoption

We guide your team through Microsoft 365, helping them understand how to collaborate in Teams, share files securely, and take full advantage of features like OneDrive and SharePoint.

Ongoing Support & Optimization

Mirazon provides ongoing support to keep your Microsoft 365 environment secure, optimized, and aligned with your business needs.

How Mirazon Supports Your Migration

Moving from Google Workspace to Microsoft 365 doesn’t have to be complicated or stressful. With the right planning, migration, and support, your team can start taking advantage of better collaboration, stronger security, and more value almost immediately.

At Mirazon, we guide you every step of the way, from assessment and migration to training and ongoing Managed Services, so you can focus on running your business and not managing technology.

Ready to see how a smooth, secure migration can work for your organization? Contact us today to schedule a Discovery call and start your journey to Microsoft 365.

Resources & Guides

Whitepaper: Google Workspace to Microsoft 365

This concise guide is for growing SMBs evaluating whether Google Workspace can still meet their security, productivity, and cost needs. It clearly compares Google Workspace and Microsoft 365, highlights common gaps organizations encounter as they scale, and outlines a proven, low-disruption path to migrating confidently to Microsoft 365 with expert guidance from Mirazon.

Download Whitepaper

Comparison Chart: Google Workspace vs. Microsoft 365

This chart provides a side-by-side look at how the two platforms stack up across productivity, collaboration, security, administration, and scalability. Designed for quick scanning, this chart helps teams understand the practical differences between Google’s browser-first approach and Microsoft’s more flexible, feature-rich ecosystem.

Download Chart

Flowchart: Microsoft 365 Licensing

When you download this flowchart, you’ll get a clean, easy-to-follow Microsoft 365 licensing chart that walks you step by step to the plan that fits your business. You’ll see clear decision points and practical guidance that helps you quickly rule out what you don’t need, avoid overpaying, and confidently choose the M365 license that actually matches how your team works.

Download Flowchart

Light grey background

Reach Out – We're Listening!

Have questions or need assistance? Drop us a line – we can’t wait to meet you.

Headquartered in Louisville, Kentucky, we proudly deliver world-class IT support and solutions to customers across the nation.

Contact Us

Press enter to search